Track payments, manage lesson packages, and see your revenue at a glance. No more spreadsheets, no more guessing, no more awkward payment conversations.
Teaching is the easy part. Tracking who paid, who didn't, and who still has classes left in their package? That's where it gets messy.
You started with a simple spreadsheet. Now it has 15 tabs, broken formulas, and you're not sure if Maria paid for March or just February. The spreadsheet worked for 5 students. It doesn't work for 15.
A student says "I'll pay next week." Three weeks later, you've forgotten. Or you think they paid but they didn't. Or they think they paid but it was for a different month. The average teacher loses $200-500/month to untracked payments.
Student A has 3 classes left in their 10-pack. Student B is on a monthly subscription with 2 credits remaining. Student C bought a package but also had a late cancellation charge. Quick: what does each one owe? Exactly.
"Hey, just a quick reminder about..." - You've typed this message a hundred times and it never gets easier. Chasing money from someone you have a personal teaching relationship with is genuinely uncomfortable.
5 students in a group, each on different payment plans. One joined mid-month, one missed a class and wants credit, one hasn't paid in 3 weeks. Group billing is exponentially more complex than 1:1.
How much did you actually earn this month? What's your average revenue per student? Which students are most profitable? Without a system, you have no idea - you just know what hit your bank account.
Record a payment and everything updates: balances, credits, revenue reports. No formulas, no manual tracking.
Not every student pays the same way. Teeachie supports both package-based and subscription-based payment models side by side, even for the same teacher.
The Class Management Hub shows every student's payment status in one view. No clicking through tabs or filtering spreadsheets.
See your monthly revenue, track trends over time, and understand where your income comes from. No more end-of-month guesswork.
When a student cancels late, Teeachie applies the right charge based on your cancellation policy. For package students, it deducts from their balance. For pay-as-you-go students, it records the charge. No awkward messages needed.
Don't have a cancellation policy yet? Create one free in 2 minutes.
Each student in a group has their own enrollment, payment status, and attendance record. See who paid, who attended, and who owes what - per student, per group, per period.
Most teachers think payment tracking is an annoyance. It's actually a revenue problem.
For a teacher earning $2,000/month, that's nearly 20% of income lost or wasted on admin.
| Feature | Spreadsheets | PayPal / Stripe | Generic invoicing | Teeachie |
|---|---|---|---|---|
| Package balance tracking | Partial | No | No | Yes |
| Subscription credit management | No | No | No | Yes |
| Per-student payment history | Partial | Yes | Yes | Yes |
| Group class billing | No | No | No | Yes |
| Late cancellation charges | No | No | No | Yes |
| Revenue analytics & trends | No | Partial | Partial | Yes |
| Linked to class schedule | No | No | No | Yes |
| Student management included | No | No | No | Yes |
| Multi-currency support | Partial | Yes | Yes | Yes |
| Built for language teachers | No | No | No | Yes |
Most use spreadsheets or notebooks, which works until you have more than 10 students or use multiple payment models (per class, packages, subscriptions). Teeachie tracks all payments automatically and shows you who owes what in one view.
Packages increase retention by 20-35% and give you predictable income. Offer 3 tiers: a 5-class pack (5-8% discount), 10-class pack (10-15% discount), and 20-class pack (15-20% discount). Most students choose the middle option. Use our free Pricing Calculator to find the right numbers for your situation.
Have a clear payment policy shared before the first class. Send a friendly reminder 3-5 days after the due date, a second notice after 7-10 days, and a final notice at 2-3 weeks (pausing lessons until payment). Our free Message Templates tool has ready-to-use scripts for each stage.
Accept what your students already use. For international: Wise or PayPal. For local: bank transfer or regional apps (Zelle in US, SEPA in Europe). Teeachie tracks payments regardless of how the money is sent - it is not a payment processor, it is a payment tracker.
Charge 40-50% of your individual rate per student. With 4 students at 45% of your 1:1 rate, you earn 80% more per hour while each student pays less than half. Use our Pricing Calculator for exact numbers.
No. Teeachie is a tracking and management tool, not a payment processor. Your students pay you however they already do (bank transfer, PayPal, Wise, cash). You record the payment in Teeachie and it updates balances, credits, and reports automatically. This means zero transaction fees from Teeachie.
Start getting your payment tracking in order today with our free tools.
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