Track and manage pending student invitations

When you invite a student, they need to accept the invitation and create their account. This guide shows you how to track invitation status and manage pending students.

View pending invitations

1. Click Students in the top navigation
2. Scroll to the Pending Invitations section at the bottom of the page
3. Click to expand and see all pending invitations

The section shows a badge with the count of pending invitations.

Invitation information

Each pending invitation shows:

• Student name and email – The invited student’s details
• Invitation link – Copy and share with the student
• Actions – Copy link or delete the invitation

Student status filter

To filter your accepted students list:

1. On the Students page, find the Student Status filter buttons
2. Click All, Active, or Archived to filter by status
3. Use the Enrollment Type filter buttons (All, Individual, Group) to further narrow results

Note: Pending invitations are shown in their own section, not in the main student list.

Copy invitation link

Since Teeachie doesn’t send emails automatically, you’ll share the invitation link yourself:

1. Find the invitation in the Pending Invitations section
2. Click the copy link icon
3. Send the link to your student via email, message, or other means

Tip: Send the link via a method you know your student will see – email, WhatsApp, text message, etc.

Delete a pending invitation

If you added a student by mistake or want to cancel an invitation:

1. Find the invitation in the Pending Invitations section
2. Click the delete icon (trash)
3. Confirm the deletion

Note: You can only delete invitations that are still pending. Once a student accepts and creates their account, they become a full student and can be archived instead. You can always send a new invitation later if needed.

Schedule classes for pending students

You can schedule classes for students even before they accept their invitation:

1. Go to Availability in the top navigation
2. Create a new class
3. Select the pending student from the dropdown

The class will appear on their calendar once they create their account.

This is useful when:

• You’ve already agreed on a class time
• You want everything ready when they sign up
• You’re transitioning from another scheduling system

Invitation validity

Invitations do not expire - students can accept them at any time. This means:

• No rush for students to sign up
• Links remain valid indefinitely
• You can delete and re-invite if needed

Troubleshooting

Student says link doesn’t work

1. Delete the current invitation
2. Add the student again with a new invitation

Wrong email address

1. Delete the pending invitation
2. Add the student again with the correct email address

Student has multiple teachers

A student can have accounts with multiple teachers. If they already have a Teeachie account with another teacher, they can still accept your invitation – it will link to their existing account.

What’s next?

• What students see – Understand the acceptance process
• Edit student details – Update information after they join
• Troubleshooting invitations – Common issues and solutions

Need help?

Having trouble with invitations? Contact support and we’ll help you resolve it.